Im trying to set up the absence for our part-time employees who are working 3 days. I don't understand how the system calculates the entitlement. It seems not right. Any experience, idea how I can adjust this? And is the system calculating pro rata? See below. According to my calculation this employee should have entitlement for 11,2 days (11 days). Started 01.05.21, company holidays 28 (fulltime based) , this employee works 3 of 5 days so : 28x8/12x3/5= 11,2
But system is calculating 15 days.
Thank you.
Accrual policy 'Part time 3 days' assigned. Change accrual policy | Show history
Entitlement 2021
15 days
Taken 2021
0 days
Planned 2021
0 days
Overall balance 2021
15 days
Beste Antwort von CécileM
Hello @Petra BL !
Thank you so much for reaching out!
Policies can be tough at first, but once you get used to them, they do not need much attention. Both ways would work normally. With the way that you created your policy, I would bring your attention on one thing:
How did you configure your Work Schedules? On how many number of days is the entitlement prorated (you can check that in Settings>Attendance>The part-time schedule for these employees>Prorate absence entitlement?). It looks like you already took the proration into consideration with that new absence policy (you give 16,5 days instead of the full-time 28 days). So, that means you would not need the proration calculation in Personio.
Both ways can work if the options around it are well-configured. To summarise:
-If you choose to assign them the 16,5 days policy, then make sure you have no proration added on top of that in the Work Schedule.
-If you choose the 28 days policy, then make sure that you have 3 days open and the proration on 5 days in the Work Schedule (that will make sure that your employees get 3/5th of the whole full-time entitlement).
In both cases, make sure the history of your employees is right, as manual changes could appear there that you do not need (check it in the profile of the employee>Absence and then go to the history of the balance for the paid vacation).
Thank you so much for reaching out. I hope this message finds you well.
Indeed, according to correct calculation, your employee should be entitled to 11,2 days.
I have a few questions for you:
-In the Work Schedule (Settings>Attendance) that you created for this person, are only three days open (you should have 4 days as closed) and is the box for the entitlement pro-rated for 5 days? You can see an example below:
-In the accrual policy of the absence for these 28 days, how did you prorate the entitlement upon the beginning of employment? Is it monthly or daily prorated? The policy should look like this:
-Have you checked the history of the balance for that particular employee to see if any days were added manually? It should look blank except for the 11,20 days entitlement.
Do you think that will help? Have you tried those already?
Please reach out again should you encounter any issue!
Hi, thank you for your answer and reaching out. Im bit lost with the policies. Should I keep for the part time employees the policy of 28 days as well and it will be calculated automatically? Now I put by absence policy an option of part time 3 days.
Policies can be tough at first, but once you get used to them, they do not need much attention. Both ways would work normally. With the way that you created your policy, I would bring your attention on one thing:
How did you configure your Work Schedules? On how many number of days is the entitlement prorated (you can check that in Settings>Attendance>The part-time schedule for these employees>Prorate absence entitlement?). It looks like you already took the proration into consideration with that new absence policy (you give 16,5 days instead of the full-time 28 days). So, that means you would not need the proration calculation in Personio.
Both ways can work if the options around it are well-configured. To summarise:
-If you choose to assign them the 16,5 days policy, then make sure you have no proration added on top of that in the Work Schedule.
-If you choose the 28 days policy, then make sure that you have 3 days open and the proration on 5 days in the Work Schedule (that will make sure that your employees get 3/5th of the whole full-time entitlement).
In both cases, make sure the history of your employees is right, as manual changes could appear there that you do not need (check it in the profile of the employee>Absence and then go to the history of the balance for the paid vacation).
Congratulations on being the first Implementation Champion of the Month!
I was wondering if you had found a solution for the absence balance? Did the solutions given above help?
I wish you a lovely day.
Kindest regards,
Cécile.
⚠️Achtung! Dieses Thema könnte veraltet sein
Dieses Thema wurde vor mehr als erstellt. Unser Produkt entwickelt sich schnell weiter — stelle gerne eine neue Frage, um die aktuellsten Infos zu bekommen.
Werde Teil der Personio Voyager Community!
Bitte benutze für die Registrierung die gleiche E-Mail-Adresse, die Du auch zum Login in Deinem Personio Account benutzt. Dies erleichtert es uns, Dir effektiv und effizient zu helfen, wenn wir z.B. etwas in Deinem Account überprüfen müssen. Bereits registriert? > Anmelden
Achtung: Dein öffentlicher Benutzername darf keine persönlichen Informationen wie E-Mail oder andere private Daten enthalten!
Herzlich willkommen in der Personio Voyager Community.
Die Service und Networking Community für alle Personio Kund*innen und HRler*innen. Solltest Du Dich noch nicht registriert haben, klicke bitte unten auf "Benutzerkonto erstellen". Benutzerkonto erstellen
Unsere Nutzungsbedingungen wurden am 26. Mai 2026 aktualisiert. Mit dem Einloggen stimmst Du den neuen Bedingungen automatisch zu.
Enter your E-mail address. We'll send you an e-mail with instructions to reset your password.
